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Feb 22, 2018

Industry insights,

How to avoid an IT bottleneck

We all know how frustrating a day at the office can be if your systems can’t keep up with your pace and the ebbs and flows of a normal day. Slow and underperforming hardware can often be the culprit, such as aging infrastructures reliant on legacy cabling, switches and equipment, where an upgrade of the offending system might be required. However what’s also causing businesses significant issues with their IT performance is the ongoing demand on their IT for instant file transfer, and file and data storage. As more businesses opt for paperless solutions, the more reliant they become on the digital technology which is accompanied by a plethora of line of business software and various applications that require data storage. If not closely monitored, what this leads to is diminishing data storage availability that will impact on the overall performance of the IT systems, meaning the business will have a significant and somewhat crippling bottleneck. In some cases users are only able to save a file by deleting another, this is clearly not the most effective or productive way to operate.   

In addition to this there are other impacting factors that can also equate to an IT bottleneck. Regardless of data storage, issues with disk speeds will ensure your systems are slow and unresponsive, taking an age to read and save files.

In a bid to reduce the strain on their data storage availability, some businesses are seeking out pay-as-you-go cloud based file storage alternatives. With so many cost effective file storage options available, such as DropBox and OneDrive, it’s no surprise this option is increasing in popularity. However this is not the right solution for every business. Depending on size, larger enterprise scale businesses might find that investing in their own infrastructure is a much better choice. In doing this they are able to reap the benefits of a tailor made solution, opting for the technology that can support their plans for growth and expansion. These solutions can be both on and off-site, with many business tending to opt for offsite to fulfil their disaster recovery requirements, many will utilise data centre provisions. Data centres generally operate in two ways, either by renting out their equipment or by renting the space required to house the businesses IT equipment.

Another consideration when thinking about IT bottlenecks is ‘backups’. Backups are essential to the ongoing protection of a business and make up one of the fundamental parts of any disaster recovery plan. If your IT systems are not operating at peak performance, and your available file storage is diminishing, the chances are your backups aren’t running properly. What’s even more alarming, is that many businesses don’t have the correct notification systems in place to be alerted if their backups fail – operating blissfully unaware that they could lose everything if the unexpected were to happen.  The upgrade of any backup systems will need to run parallel with any IT systems upgrade otherwise backups will almost certainly fail.

So in summary, the best way to avoid IT bottlenecks is to ensure you monitor and upgrade where necessary the following functions:

  • Disk performance
  • Network transfer speeds
  • Capacity planning for both live data and backups

Obviously no business wants to have an IT bottleneck. Although you’d be surprised at just how many businesses try to operate without taking the action that’s needed to remain unscathed. Think about your business in the future tense, and consider all the new and emerging technology that you could be taking advantage of if you only knew about it. If you suspect you are operating with an IT bottleneck, we can help. It’s why we’ve developed The Modern Office (TMO) Audit which can reviews your current IT infrastructure and make the suitable recommendations for a fully optimised and bottleneck free office.